Create safer passwords for all your online accounts

Online personal data is never really safe, but there are dos and don'ts to make it harder to hack

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Some pass­words are fun­ny. Some are pret­ty weird. Some can be a math prob­lem. Many can be laugh­ably easy to hack (I give you “dada­da,” “qwer­ty,” “pass­word” and”123qwe” to name a few.) — or very tricky. But one thing is for sure, they are nev­er real­ly 100 per­cent hack-proof.

Adam Levin, chairman and co-founder of and IDT911
Adam Levin, chair­man and co-founder of and IDT911

Ear­li­er this month, news broke that a sig­nif­i­cant num­ber of Twit­ter pass­words had been com­pro­mised and were being offered to any­one will­ing to fork over 10 bit­coins, or rough­ly $6,700, as of this writ­ing. More than 32 mil­lion users were includ­ed in the cache of infor­ma­tion on the cyber creep auc­tion block. Hacked infor­ma­tion data­base Leaked Source said in a blog post that it received the data set from a user under an alias.

Your infor­ma­tion is out there

The first take­away: Any­one can scav­enge and rumor-chase to find pur­loined log-in cre­den­tials. The sec­ond: You are not safe, and iden­ti­ty-relat­ed crimes are the third cer­tain­ty in life, right behind death and tax­es. (You can mon­i­tor your cred­it for signs of iden­ti­ty theft by view­ing two of your cred­it scores for free each month on

Twit­ter has told mul­ti­ple news out­lets that its sys­tems were not breached. Leaked Source said the pass­words appeared to have been grabbed by mal­ware.

How to keep peo­ple out of your stuff

While know­ing that your infor­ma­tion is out there is an impor­tant piece of the per­son­al data secu­ri­ty puz­zle, keep­ing your accounts safe is even more crucial.

While there has been much inno­va­tion in the world of data secu­ri­ty, noth­ing has proven fool­proof yet. Bio­met­ric authen­ti­ca­tion using fin­ger­print and iris scans is promis­ing, but their adop­tion is far from uni­ver­sal and not with­out some spoof­ing issues.

There are tokens and cards that can com­ple­ment pass­words, but those are fal­li­ble for the rea­son that they can be stolen or lost.

Mul­ti­fac­tor authen­ti­ca­tion is prob­a­bly the best way to deal with secu­ri­ty issues, but it does not nec­es­sar­i­ly strike the best work­place bal­ance between secu­ri­ty and con­ve­nience. The Pixar movie “Mon­sters vs. Aliens” pro­vides a com­i­cal scene that demon­strates why it’s not the most prac­ti­cal approach (the char­ac­ter has to pro­vide a hand, foot, tongue, elbow and butt scan to gain access to the president’s sit­u­a­tion room).

Pass­words still best option

As things stand now, a pass­word cou­pled with a sec­ond fac­tor of authen­ti­ca­tion known only to the user—like a visu­al prompt—is the best per­son­al secu­ri­ty solution.

Because we have many accounts, and they should all have sep­a­rate pass­words, most con­sumers have a prob­lem keep­ing all that infor­ma­tion straight. There are apps for that, of course, and if you are OK with cloud-based solutions—bearing in mind that noth­ing is un-hackable—you might want to check out a ser­vice like 1Password, which allows you to store all your pass­words, PINs, cred­it card num­bers, and more. Pass­word­Wal­let 4 and Dash­lane pro­vide sim­i­lar ser­vices. Bear in mind that they are not the only good games in town. So do your research and read reviews. Keep in mind, too, some pass­word man­agers charge for their services.

The upside to pass­word valets is clear—you only have to remem­ber one pass­word. If that’s of inter­est, you still need to make sure that pass­word is very strong.

Rules of the road for effec­tive passwords

If you decide not to use a pass­word man­ag­er, nev­er store your pass­words and user names in a doc­u­ment that resides on your com­put­er. Save them on an encrypt­ed thumb dri­ve. Then you need only remem­ber two things: Where you keep it and the pass­word (hope­ful­ly long and strong) required for access.

The best prac­tices here include a num­ber of things you shouldn’t do:

  1. Try to avoid sin­gle words, since many pass­word-crack­ing pro­grams use the dictionary.
  2. Avoid let­ters and num­bers that are close to each oth­er on the keyboard.
  3. Nev­er use a pass­word based on per­son­al infor­ma­tion that could well be avail­able on social media or via a data breach. This would include your birth­day or the birth­days of loved ones, children’s names, pet names, your high school or col­lege mas­cots and the like.
  4. Nev­er use a pass­word on a retail site that you use any­where else. If that site gets hacked and the same log-in infor­ma­tion is on a bank account, you’re toast.

A few things you should do:

  1. Cre­ate an eas­i­er pass­word for sites that don’t have a great deal of your per­son­al infor­ma­tion, like news sites, video stream­ing ser­vices and the like.
  2. Con­sid­er using a pass­word gen­er­a­tor. (Bear in mind this gen­er­al­ly requires using a pass­word man­age­ment sys­tem, bought or homemade.)
  3. Cre­ate long and strong pass­words con­tain­ing a phrase at their core. One thing that a brute force attack can­not do is guess the first line of a poem you wrote in fourth grade, espe­cial­ly if you have a sim­ple math prob­lem embed­ded in the mid­dle of a word of two.

Most of us have day jobs. Iden­ti­ty thieves and scam­mers view grab­bing our infor­ma­tion and exploit­ing it for their gain as their day job. Always assume there is a nev­er-end­ing riot over­flow­ing with loot­ers hap­pen­ing just out­side your cyber house. That’s why you must be thought­ful, inven­tive and vig­i­lant when cre­at­ing pass­words, for they are the locks to all your vir­tu­al doors and windows—even when you are home.

 Full dis­clo­sure: IDT911 spon­sors Third­Cer­tain­ty. This sto­ry orig­i­nat­ed as an Op/Ed con­tri­bu­tion to and does not nec­es­sar­i­ly rep­re­sent the views of the com­pa­ny or its partners.

More on iden­ti­ty theft:
How Can You Tell If Your Iden­ti­ty Has Been Stolen?
What Should I Do If I’m a Vic­tim of Iden­ti­ty Theft?
How Cred­it Impacts Your Day-to-Day Life